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It’s Your Community, be part of your Association to help shape where you live

The next Community Association Committee Meeting is on Wednesday 23rd November 2022 at 7.30pm in the Barton Room at the Village Hall.

Below the agenda, which appears long, but most are one/two-line updates.

Item 5: A step-by-step guide to setting up a charity can be found at At this stage, we are considering whether to register a charity, and if it is agreed further work will be required, which will need to be approved by the FVCA committee before putting to the Community. If it is agreed by the FVCA committee and approved by the Charity Commission that we become a Registered Charity, any application to become a Registered Charity and change to the constitution would require a motion at an AGM or EGM, and if approved, committee members would become charity trustees; our next AGM should be in March 2023. Should it be decided that we do register as a charity – and should we be accepted by the Charity Commission – in addition to being able to apply for more grants, we would also be able to claim gift aid.


1. Apologies

2. Approval of minutes of previous meeting

3. Chair’s Report

4. Finance/Treasurer’s Report

5. Consider registering as a charity

6. Highways Update

7. Postbox Update

8. Wildmoor Quarry Expansion

9. Pepper Wood Extension

10. Activities/Initiatives: Update & Future Plans

a. Newsletters

b. Neighbourhood Watch

c. Keep Fairfield Tidy

d. Dining Group

e. Social Saturdays

f. Foodie Fairfield

g. Festive Fairfield

i. Village Christmas Tree

ii. Village Advent Calendar

iii. Santa’s Grotto (3rd December)

iv. Carols Around The Christmas Tree (21st December)

v. NYE Party (31st December)

h. Fairfield Walkers

i. Social Wednesdays

j. Harvest Festival

k. Remembrance Sunday

l. Pancake Race 2023 (18th February)

m. Picnic 2023 (9th July)

n. Summer Fete 2023 (19th August)

o. Recording History

p. Coronation of King Charles (6th May & B/Hol 8th May)

q. Fairfield Flicks

r. Brewery Events

s. Inn in the Hall (The Forfeld Inn)

11. Proposed Expenditure:

a. Purchase of Lindr Machine

b. Purchase of Publicity Materials

c. Book Speakers/Activities for Social Wednesdays

12. Growing the Committee

13. Any other business

14. Date of Next Meeting